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End of Year Closing

Important Dates

Friday, April 22 – Saturday, April 30 24-hour quiet hours in all residential areas
Saturday, April 30 at 10 a.m. Residence halls close for students (except graduating seniors) *
Saturday, April 30 – Saturday, May 7 Senior Week
Saturday, May 7 Commencement
Sunday, May 8 at 10 a.m. Residence halls close for graduating seniors

* Only graduating seniors and those students with approval are permitted to be in on-campus (extended stay) housing after this date.

Closing and Check-Out Process

All residence halls will be closing on April 30, 2022, at 10 AM for those who are not graduating or transitioning to campus summer housing. Students are expected to vacate their space 24 hours after their last exam or by 10 am on April 30, whichever comes first. If you will be graduating or need to be on campus past April 30 for any reason, you should fill out the Extended Stay form on myUMW by April 24, 2022. Submitting a request does not guarantee that your request will be approved. You will be notified of the status of your request as soon as possible.

RA Staff will be conducting closing meetings to go over all closing information and instructions. All residents are required to attend their closing meeting. If you are unable to attend the meeting scheduled by your RA, you must let your RA know so that you can ensure that you receive the information needed. Attendance will be taken at each meeting.

All residents should schedule a time to check out with their RA. Students should remove all of their belongings, including trash and recycling, from the room and ensure the room has been cleaned prior to meeting with their RA. During the designated time, RAs will be going over Room Condition Reports with you. After reviewing the Room Condition Report, RAs will give you a Check Out Approval Form. Residents should sign this form and take it, along with their room key and key packet to one of three designated drop-off locations. The drop off locations are as follows:

  • Eagle Landing Front Desk
    • Available 24/7
  • Marye House Front Desk
    • Monday, April 25 – Friday, April 29, 8 AM – 5 PM ONLY
  • Table at the University Center
    • Monday, April 25 – Friday, April 29, 11:30 AM – 2:30 PM ONLY

Please reach out to your RA, Area Coordinator, or our office with any questions or concerns you may have.

24-Hour Quiet Hours

As the Spring semester winds down, there is one final push to complete final exams, projects, and papers.  All residential buildings follow 24-hour quiet hours from 10:00pm Friday, April 22 to Saturday, April 30.  Quiet hours are meant to provide a noise-free atmosphere so all spaces on campus can be academically focused.  Students are asked to be considerate of their neighbors during this time by not being heard outside their rooms.  As students finish final exams and papers and prepare to move out, they are asked to be aware that others are still in the process. Students who are disruptive to the community may be asked to leave and/or fined.

How to Clean Your Living Space

There are no on-campus storage options.  All residences are used over the summer by summer conference groups or for summer students.  Items may not be left in residences.  Students should not place belongings or trash in the hallway.  Items left in the hallway will be charged to the community if responsibility cannot be determined.  Recycling should be secured in bags and placed in the recycling Toters adjacent to the building.  Trash should be placed in outside dumpsters.  When moving out, students should not leave anything in the hallway unattended as it may be considered abandoned and be taken. Students must clean their living space as follows:

  • Carefully remove all tape, stickers, adhesive tape, etc. from walls, doors, ceilings, mirrors, and windows.
  • Clean off writing on doors, walls, desks, dressers, or chairs. Wash all furniture surfaces – chairs, desks, dressers, window sills etc. There should be no stains, black smudges, tape, or sticky spots left.
  • Place all furniture in the room, in its original place and condition. All lofted beds must be returned to the original “tall” setting and all loft materials must be returned to an RA. There is a $125 fee for beds left in a lofted state.
  • Bring all of your trash and recycling to the appropriate containers outside the building.  Do not sweep garbage into the hallway. Each resident will be billed for garbage/recycling or items left in the hallway, bathroom, or other common spaces.
  • Remove ALL personal belongings.
  • Sweep and mop the entire room floor, if not carpeted. No dust bunnies or dirt should be left behind or under furniture.
  • Empty all drawers and wipe out all dust.

Handling Trash

There will be additional thirty-yard waste containers (dumpsters) spread throughout campus for move-out use by April 25. Students should place large bulky items such as furniture and carpets in these containers.  Household type trash should be placed in the regular eight-yard front-end containers located near every campus building. Students should recycle as much as possible.

Eagle Landing Trash

There will be two regular dumpsters at the rear of Eagle Landing for overflow trash and recycling.  Any bulky items or carpets at Eagle Landing should be placed next to the dumpsters.  Trash chutes will be closed for the duration of move out. Students will need to take their trash to one of the dumpsters in back of the building.

Mailbox Information

All students graduating, studying abroad, transferring, or withdrawing will need to submit a completed UMW forwarding form to campus mail services, as well as notify all correspondents their address has changed. Students should stop by the UMW Post Office in the Woodard Campus Center to submit a completed forwarding form.  These forms are available at the UMW Post Office and the Eagle Landing front desk.  Students staying on campus during the entire summer should not forward their mail.

Moving Out Tips

If you have friends or family assisting you with moving out, please share with them this helpful information.

  • Bring a friend and a hand truck.  The move-in crew that may have assisted to move in will not be present to help move out (since student departures are staggered depending on final exams, etc.).
  • Wear comfortable clothes.
  • Keep hydrated.
  • Follow all parking policies.  If parking in a temporary loading zone, move your vehicle as soon as possible so others can load their vehicles.

Parking Information

Vehicles will not be allowed to drive on walkways, park on the grass, in Fire Lanes, Reserved, or Handicap spaces, etc. to load vehicles.

Eagle Landing Parking RFIDs

Students living in Eagle Landing with an RFID parking pass, which opens the parking deck gate, must turn in their RFID to the Eagle Landing front desk between the desk hours of 8 a.m. and 10 p.m. and immediately before leaving campus. Students who will be returning to Eagle Landing next year must return their RFID; a new RFID will be issued in the Fall. Students not returning RFIDs will be charged $50.

Security

Students should remember to keep their doors locked at all times. When packing and moving out, they should not leave their room or belongings unattended. There will be many people on campus during the last few weeks of the semester. Students’ safety and that of their belongings deserves special attention. Many universities see an increase in theft during this period of transition. Students should remember to not let others into the building without proper access.  Potentially suspicious activity should be reported to University Police by calling 540-654-1025.